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R-0041Administrative Assistant II Student Life Department (260 Days) Helen Keller School of Alabama
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Position Number: 5791807
Location: Talladega, AL
Position Type: Religious Services

R-0041Administrative Assistant II Student Life Department (260 Days) Helen Keller School of Alabama

Alabama Institute for Deaf & Blind

Click Below to Apply:

https://al.harrisschool.solutions/AIDB/S/Application

R-0041 Reference#3130165565200

Posting Date: November 8, 2024

Candidates who are Blind or Visually Impaired and/or Deaf or Hard of Hearing are encouraged to apply for this position and may be given preference in hiring as federal laws permit. Information related to disability is not required and, if disclosed voluntarily, will be used only in AIDB's efforts to create opportunities for individuals with exceptionalities. Non-disclosure will not subject any applicant to adverse treatment.

Position: Administrative Assistant II

Student Life Department (260 Days)

Helen Keller School of Alabama

ABOUT ALABAMA INSTITUTE FOR DEAF AND BLIND (AIDB)

Alabama Institute for Deaf and Blind (AIDB) is the world's most comprehensive education, rehabilitation, and service program serving individuals of all ages who are Deaf, Blind, DeafBlind, and multidisabled and their families. Founded in 1858, AIDB serves more than 32,000 infants, toddlers, children, adults, and seniors with hearing and vision loss throughout Alabama each year.

Our services literally span a lifetime including five campuses in Talladega, ten regional centers located throughout the State of Alabama with programs that range from early and senior intervention, traditional and nontraditional education services in residential and outreach settings, and a manufacturing facility that is the state's largest employer of adults who are Deaf, Blind, or DeafBlind. Our employees are among the organization's most valuable assets and resources. We share compassion for leveling the playing field for all. Our mission makes AIDB a unique place to work.

ABOUT YOU

You will play a vital role to ensure that AIDB's culture is reinforced and that employees feel connected, recognized and proud to be a part of the company. You will play a vital role in the lives of our consumers and be a part of the miracles that happen every day at AIDB. This will be accomplished by demonstrating flexibility, positive attitude and professional maturity.

POSITION QUALIFICATIONS AND REQUIREMENTS

Must possess a high school diploma or equivalent.
Minimum of 2 years successful related work experience.
Must possess skills in MS Office Suite (Excel, PowerPoint, Word, etc.) and Google Suite (Google Docs, Google Sheets, Google Calendar, etc.).
Ability to deal pleasantly and courteously with students, staff, parents, visitors, etc. by telephone, written correspondence (email, text, etc.), and in person in a professional manner.
Upon offer of employment, the applicant must submit to a fingerprint background check at an agency designated and paid by AIDB

MANDATORY ANNUAL TRAINING

Blood Borne Pathogens
Medication Administration
Behavior Management Certification
CPR-Every 2 years
Using AED
Mandatory Reporting - DHR
Policy and Procedure Review

PERFORMANCE RESPONSIBILITIES

Must complete a Foundations in Deaf/Blind Multi-Disabilities E-Learning course within the first twelve (12) months of employment.
Survival sign language skill level must be obtained within 12 months of employment and Intermediate obtained within 36 months of employment.

Serve as receptionist for the Student Life program.
Receive and screen visitors and telephone calls and refer to appropriate person.

Key-in all departmental work orders for Maintenance and IT.
Phone in emergency work orders during regular office hours, Monday through Friday.
Maintains files for the Student Life program staff.
Process Student Life program payroll.
Check employee time cards for accuracy. Work with staff to make sure time cards are accurate.
Keep accurate records of all accounts managed.
Type outgoing and in-house correspondence as directed by Director. Distribute to proper departments and staff. Proofread for accuracy.
Operate office equipment such as computer, calculator, copy machine, and fax.
Prepare all travel requests, check requests, bus requests, and food requests for the Student Life program.
Collect and give information to and from the Student Life program staff of a routine nature.
Distribute mail to Student Life program staff, Student Life Advisors, and students according to context.
Order supplies for dormitories and Student Life office.
Receives sorts and distributes incoming deliveries.
Collects and maintains permission from parents/guardians concerning students. Make telephone calls concerning permission when needed.
Proof and prepare copies of all approved Student Life schedules.
Take notes at meetings. Transcribe into correct form, type and distribute.
Receive list of absentees each day from Student Life Advisors and notify appropriate staff.
Maintain department inventory for Student Life office supplies.
Prepare student workers payroll for Student Life.
Prepare property status reports for Student Life and submits to CFO's office.
Ensure that the storm shelter staff and student roster is up to date and current.
Create information packets for new staff and assist them in setting up ESS, AOD and enter their information into PowerSchool.
Coordinate and communicate Student Life students daily, weekend and closed weekend transportation.
Create weekend student list.
Prepares and emails closed weekend information to parents/guardians.
Create closed weekend bus list.
Maintains calendar/appointments for Student Life program staff.
Communicates with other departments as necessary.
Call in substitutes for Student Life Advisor absences.
Maintain the Student Life Staff and Student Assignments roster.
Maintain the Student Life Google calendar.
Maintain the Student Life requirement spreadsheet.
Participate in training sessions and workshops provided.
Work cooperatively as a team with other school personnel to best serve the students.
Additional duties as assigned.

BENEFITS: Health, Dental and Vision Insurance Available

Alabama State TRS Retirement

Deferred Compensation Options Available

Paid Time Off

SALARY: $17.78-$20.81 Rank S5 Scale 35

260 Days

Direct Deposit Required

Salary is based on 260 days according to the AIDB calendar.

This is a non-exempt position, and is subject to overtime and/or compensatory time provisions of the Fair Labor Standards Act. Upon agreement in advance, hours worked over 40 in the work week will be taken as time off at 1 times the hours worked.

DEADLINE FOR APPLICATION: November 22,2024

This position is funded by a grant award, funded by revenue generated, necessary for compliance or provides direct service delivery.

Click Below to Apply:

https://apptrkr.com/get_redirect.php?id=5791807&targetURL= DEADLINE FOR APPLICATION: November 22,2024

This position is funded by a grant award, funded by revenue generated, necessary for compliance or provides direct service delivery.

Click Below to Apply:

https://al.harrisschool.solutions/AIDB/S/Application

To apply, please visit: https://www.aidb.org/site/default.aspx?PageType=3&ModuleInstanceID=3073&ViewID=7b97f7ed-8e5e-4120-848f-a8b4987d588f&RenderLoc=0&FlexDataID=16896&PageID=1469