Job Details

R-0054 Administrative Assistant II Extended Day Program E.H. Gentry Facility
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Position Number: 5829719
Location: Talladega, AL
Position Type: Secretary and Administrative Assistants

R-0054 Administrative Assistant II Extended Day Program E.H. Gentry Facility

Alabama Institute for Deaf & Blind

Click Below to Apply:

https://al.harrisschool.solutions/AIDB/S/Application

R-0054 Reference# 1142165565200

Posting Date: November 25, 2024

Candidates who are Blind or Visually Impaired and/or Deaf or Hard of Hearing are encouraged to apply for this position and may be given preference in hiring as federal laws permit. Information related to disability is not required and, if disclosed voluntarily, will be used only in AIDB's efforts to create opportunities for individuals with exceptionalities. Non-disclosure will not subject any applicant to adverse treatment.

Position: Administrative Assistant II - Extended Day Program

E.H. Gentry Facility

ABOUT ALABAMA INSTITUTE FOR DEAF AND BLIND (AIDB)

Alabama Institute for Deaf and Blind (AIDB) is the world's most comprehensive education, rehabilitation, and service program serving individuals of all ages who are Deaf, Blind, DeafBlind, and multidisabled and their families. Founded in 1858, AIDB serves more than 32,000 infants, toddlers, children, adults, and seniors with hearing and vision loss throughout Alabama each year.

Our services literally span a lifetime including five campuses in Talladega, ten regional centers located throughout the State of Alabama with programs that range from early and senior intervention, traditional and nontraditional education services in residential and outreach settings, and a manufacturing facility that is the state's largest employer of adults who are Deaf, Blind, or DeafBlind. Our employees are among the organization's most valuable assets and resources. We share compassion for leveling the playing field for all. Our mission makes AIDB a unique place to work.

ABOUT THE ROLE

Our employees are among the organizations' most valuable assets and resources. We share compassion for leveling the playing field for all. Our Mission makes AIDB a unique place to work. The Administrative Assistant II will be mature, self-motivated, practice good organizational skills and have the ability to exercise sound judgement with minimal supervision. The Administrative Assistant II will handle sensitive and restricted information in a professional and confidential manner and provide clerical support by preparing memoranda, correspondence, and reports as needed.

ABOUT YOU

You will play a vital role to ensure that AIDB's culture is reinforced and that employees feel connected, recognized and proud to be a part of the company. You will play a vital role in the lives of our students and be a part of the miracles that happen every day at AIDB. This will be accomplished by demonstrating flexibility, positive attitude and professional maturity.

BASIC QUALIFICATIONS

Possess a high school diploma or GED.
A minimum of three years of successful clerical/office experience.
Possess general knowledge of computers and software programs including Microsoft Office Suite and Google G-Suite including Calendar, Sheets, Docs, and Drive.
Be flexible in dealing with work assignments and unexpected interruptions.
Obtain a sign language proficiency level of Survival Plus according to the AIDB evaluation system within the first twelve (12) months and Intermediate in the first thirty-six (36) months of employment.
Complete AIDB online training on Deafness, Blindness, DeafBlindness, and Multiple Disabilities within the first twelve (12) months of employment.
Complete Orientation to Blindness in-service training within the first twenty-four (24) months of employment.
Possess or obtain Braille competency of 70% or better on the AIDB Braille Skills Assessment Inventory within the first twenty-four (24) months of employment.
Upon offer of employment, the applicant must submit to a fingerprint background check at an agency designated and paid by AIDB.

POSITION REQUIREMENTS

Provide administrative support to the Director of Extended Day.
Learn to adapt work flow to accommodate individuals who are Blind, Deaf, DeafBlind, or Multidisabled.
Maintain files, budgets, inventories, and personnel records.
Facilitate requests for travel and travel reimbursement.
Submit and track IT and Central Maintenance work orders while assisting with quarterly inspections and subsequent paperwork.
Prepare purchase requisitions, order materials and supplies, maintain copies of all orders sent, receive purchase orders from purchasing department, and distribute to appropriate staff.
Assist in the planning and coordination of departmental and campus-wide student and/or staff events.
Assist with the orientation of new employees to AIDB policies and procedures, paperwork requirements and deadlines.
Assist with Commission on the Accreditation of Rehabilitation Facilities (CARF) accreditation.
Maintain calendars, schedule meetings, and take minutes.
Monitor daily staff work schedules and leave requests.
Attend ongoing professional development and in-service programs.
Perform other duties as required.

SALARY: $17.78 - $20.81 per hour Scale S5 Rank 35

Direct deposit is required.

260 Days

This is a non-exempt position and is subject to overtime provisions of the Fair Labor Standards Act.

BENEFITS: Health, Dental and Vision Insurance Available

Alabama State Teachers Retirement System

Deferred Compensation Options Available

Paid Time Off

DEADLINE FOR APPLICATION: December 9,2024

Click Below to Apply:

https://al.harrisschool.solutions/AIDB/S/Application

To apply, please visit: https://www.aidb.org/site/default.aspx?PageType=3&ModuleInstanceID=3073&ViewID=7b97f7ed-8e5e-4120-848f-a8b4987d588f&RenderLoc=0&FlexDataID=16937&PageID=1469