Job Details

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Alabama Institute for Deaf & Blind
  • Position Number: 3285332
  • Location: Talladega, AL
  • Position Type: Secretary and Administrative Assistants

R-9320 Administrative Assistant III to Executive Director of Field Services Office of Field Services position housed at Huntsville Regional Center

Alabama Institute for Deaf & Blind

Click Below to Apply:

R-9320 Reference#1160600525

Posting Date: July 25, 2022

AIDB is sensitive to the needs of individuals who are Blind or Visually Impaired and/or Deaf or Hard of Hearing and for qualified applicants and employees will make reasonable accommodations.

POSITION: Administrative Assistant III to Executive Director of Field Services
Office of Field Services - position housed at Huntsville Regional Center

Alabama Institute for Deaf and Blind (AIDB) is the world's most comprehensive education, rehabilitation and service program serving individuals of all ages who are deaf, blind, deafblind and multi-disabled and their families. Founded in 1858, AIDB serves more than 36,000 infants, toddlers, children, adults and seniors with hearing and vision loss throughout Alabama each year.


Our employees are among the organization's most valuable assets and resources. We share compassion for leveling the playing field for all. Our mission makes AIDB a unique place to work and we invite you to be a part of the miracles that happen every day. The Administrative Assistant III position is responsible for providing administrative support to the Executive Director of Field Services and supporting Regional Center staff statewide.


You will play a vital role in the lives of our staff and consumers. You will display a positive, approachable, and professional demeanor and will serve in the day-to-day communication of the Office of Field Services. You will be able to work independently, as well as with a team.

  • Must possess a high school diploma with related courses in business practices, typing, and filing.
  • Three (3) years of successful work experience in secretarial or related field.
  • Must have knowledge and experience in office practices, procedures, equipment and word processing.
  • Must possess excellent organizational skills, processing large volumes of documents and be detail oriented.
  • Must have experience in handling extremely confidential documents and information.
  • Must possess excellent written and oral communications.
  • Must have experience in Payroll and Accounting.
  • Proficient in MS Office Suite (Excel, PowerPoint, Word), Google G-Suite including Calendar, Sheets, Docs and Drive.

  • Five (5) years of successful work experience in secretarial or related field.
  • Experience working with individuals who are Deaf, Blind or DeafBlind.

  • A minimum sign language proficiency level of SURVIVAL according to AIDB evaluation system (SLPI/SCPI); must be obtained within the first thirty-six (36) months of employment.
  • Must complete a Foundations of Visual Impairment e-learning course and Deafness 101 training within the first twelve (12) months of employment.
  • Provide support to Executive Director of Field Services and Regional Center staff by performing a variety of administrative tasks.
  • Develop and maintain a strong working relationship with secretarial staff of Regional Centers, E.H. Gentry, Human Resources, and the Business Office.
  • Prepare and process payroll, travel, purchase requisitions, letters, memos and other correspondence.
  • Gather and organize data for reporting purposes.
  • Prepare contracts and monitor available funds for outside and related service contract providers.
  • Process invoices for monthly services.
  • Facilitate a timely and efficient fiscal year closing and opening each year according to guidelines.
  • Receive and handle inquiries from personnel regarding purchasing, payroll, travel requests, travel reimbursements, etc.
  • Orient new staff members and contract personnel to AIDB policies, procedures, paperwork requirements and deadlines.
  • Disseminate information to staff from other AIDB departments and programs.
  • Establish and maintain a filing system.
  • Maintain all required documentation for CARF safety guidelines.
  • Assist with coordinating meetings, visits, tours and events.
  • Attend workshops and trainings as directed and travel to other AIDB campuses as needed.
  • Other duties as assigned by Executive Director of Field Services
  • Upon offer of employment, the applicant must submit to a fingerprint background check at an agency designated and paid by AIDB

BENEFITS: Health, Dental and Vision Insurance Available

Alabama State TRS Retirement

Deferred Compensation Options Available

Paid Time Off

SALARY: $17.06- $20.81 Scale C5 Rank 41

260 days

Direct deposit required.

This is an exempt position and is not subject to overtime provisions of the Fair Labor Standards Act.


Click Below to Apply:

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