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R-9392 Administrative Support Assistant II - Office of Field Services / Birmingham Regional Center
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Position Number: 3510821
Location: Talladega, AL
Position Type: Secretary and Administrative Assistants

R-9392 Administrative Support Assistant II - Office of Field Services / Birmingham Regional Center

Alabama Institute for Deaf & Blind

Click Below to Apply:

https://al.harrisschool.solutions/AIDB/S/Application

R- 9392 Reference#63600525150

Posting Date: September 30, 2022

Blind or visually impaired and/or deaf or hard of hearing candidates are encouraged to apply for this position and may be given preference in hiring as permitted by federal laws. Information related to disability is not required, and if disclosed voluntarily, will be used only in AIDB's efforts to create opportunities for disabled individuals. Non-disclosure will not subject any applicant to adverse treatment.

POSITION: Administrative Support Assistant II

Office of Field Services / Birmingham Regional Center

ABOUT ALABAMA INSTITUTE FOR DEAF AND BLIND

Alabama Institute for Deaf and Blind (AIDB) is the world's most comprehensive education, rehabilitation and service program serving individuals of all ages who are deaf, blind, deafblind and multidisabled and their families. Founded in 1858, AIDB serves more than 36,000 infants, toddlers, children, adults and seniors with hearing and vision loss throughout Alabama each year.

Our services literally span a lifetime including five campuses in Talladega, ten regional centers located in Birmingham, Dothan, Huntsville, Mobile, Montgomery, Talladega, Tuscaloosa ,Tuscumbia, Opelika and Decatur with programs that range from early and senior intervention, traditional and nontraditional education services in residential and outreach settings and a manufacturing facility that is the state's largest employer of adults who are blind and deaf

ABOUT THE ROLE

Our employees are among the organization's most valuable assets and resources. We share compassion for leveling the playing field for all. Our Mission makes AIDB a unique place to work.

AIDB Regional Centers provides a continuum of services to individuals from infancy through adulthood. The Administrative Support Assistant position is responsible for providing administrative support to the Regional Center Director and staff.

This position will play a vital role in the lives of our staff and consumers. As a member of the Regional Center, this candidate must display a positive, approachable, and professional demeanor and serves in the day-to-day communication of AIDB Birmingham Regional Center's programs. This candidate will be able to work independently, as well as with a team.

PERFORMANCE RESPONSIBILITIES:

Provide support to the Regional Center staff by performing general clerical duties.
Maintain all records as required for audit and program evaluation to include any necessary reports.
Reproduce all records and materials as requested.
Maintain a complete inventory of all Regional Center equipment and supplies.
Order materials and supplies and maintain records of the orders.
Maintain files in a systematic order.
Assist in the development and dissemination of office correspondence and program publications.
Process American Sign Language payments.
Prepare payroll forms, travel forms, purchase requisitions, consumer count, letters, memos and other correspondence as requested by the Regional Director
Prepare contracts and monitor available funds for outside and related service contract providers.
Orient new staff members and contract personnel to AIDB policies, procedures, paperwork requirements and deadlines.
Process donations.
Process invoices for monthly fixed services.
Assist with coordinating meetings, visits, tours and events.
Attend workshops and trainings as directed.
Other duties as assigned by the Regional Director.

Basic Qualifications:

Must possess a high school diploma or GED with work experience in a secretarial or related field.
Proficient in MS Office Suite (Excel, PowerPoint, Word), Google G-Suite including Calendar, Sheets, Docs and Drive.
Must have knowledge of computers and the use of spreadsheets, word processing, database management, and other business applications.
Must be self-motivated and possess ability to exercise sound judgment with minimal supervision.
Must possess excellent organizational skills, processing large volumes of documents and be detail oriented.
Must possess good communication skills.
Must be able to deal with the public in a pleasant and effective manner while maintaining a positive relationship with supervisors and co-workers.
A sign language proficiency level of SURVIVAL according to the AIDB evaluation system must be obtained within the first thirty-six (36) months of employment.
Upon offer of employment, the applicant must submit to a fingerprint background check at an agency designated and paid by AIDB.

Preferred Qualifications:

Five (5) years of successful work experience in secretarial or related field.
One (1) year or more experience working with individuals with sensory impairments.

BENEFITS: Health, Dental and Vision Insurance Available

Alabama State TRS Retirement

Deferred Compensation Options Available

Paid Time Off

SALARY: $15.48- $18.29 C5 Rank 35

260 days

Direct deposit required.

This is an exempt position and is not subject to overtime provisions of the Fair Labor Standards Act.

APPLICATION DEADLINE: October 13,2022

Click Below to Apply:

https://al.harrisschool.solutions/AIDB/S/Application

To apply, please visit: https://www.aidb.org/site/default.aspx?PageType=3&ModuleInstanceID=3073&ViewID=7b97f7ed-8e5e-4120-848f-a8b4987d588f&RenderLoc=0&FlexDataID=14731&PageID=1469