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R-9457 Administrative Assistant II Elementary Department (230 Days) -Alabama School for the Deaf-Re-Advertised
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Position Number: 3860444
Location: Talladega, AL
Position Type: Disability Services

R-9457 Administrative Assistant II Elementary Department (230 Days) -Alabama School for the Deaf-Re-Advertised

Alabama Institute for Deaf & Blind

Click Below to Apply:

https://al.harrisschool.solutions/AIDB/S/Application

Re-Advertised

R-9457 Reference#312010455152

Posting Date-February 2, 2023

Candidates who are blind or visually impaired and/or deaf or hard of hearing are encouraged to apply for this position and may be given preference in hiring as permitted by federal laws. Information related to disability is not required, and if disclosed voluntarily, will be used only in AIDB's efforts to create opportunities for individuals with disabilities. Non-disclosure will not subject any applicant to adverse treatment.

POSITION: Administrative Assistant II

Elementary Department (230 Days)

Alabama School for the Deaf

ABOUT ALABAMA INSTITUTE FOR DEAF AND BLIND

Alabama Institute for Deaf and Blind (AIDB) is the world's most comprehensive education, rehabilitation and service program serving individuals of all ages who are deaf, blind, deafblind and multidisabled and their families. Founded in 1858, AIDB serves more than 36,000 infants, toddlers, children, adults and seniors with hearing and vision loss throughout Alabama each year.

Our services literally span a lifetime including five campuses in Talladega, ten regional centers located in Birmingham, Dothan, Huntsville, Mobile, Montgomery, Talladega, Tuscaloosa, Shoals Opelika and Decatur with programs that range from early and senior intervention, traditional and nontraditional education services in residential and outreach settings and a manufacturing facility that is the state's largest employer of adults who are blind and deaf

ABOUT THE ROLE

Our employees are among the organization's most valuable assets and resources. We share compassion for leveling the playing field for all. Our Mission makes AIDB a unique place to work.

ABOUT YOU

You will play a vital role to ensure that AIDB's culture is reinforced and that employees feel connected, recognized and proud to be a part of the company. You will play a vital role in the lives of our consumers and be a part of the miracles that happen every day at AIDB. This will be accomplished by demonstrating flexibility, positive attitude and professional maturity.

BASIC QUALIFICATIONS

Must possess a high school diploma or equivalent.
Minimum of 2 years successful related work experience, and good work attendance record.
Must possess skills in MS Office Suite (Excel, PowerPoint, Word, etc.) and Google Suite (Google Docs, Google Sheets, Google Calendar, etc.).
A minimum sign language proficiency level of SURVIVAL is required according to the AIDB evaluation system within six months of hire. INTERMEDIATE must be obtained within the first twelve (12) months of employment. INTERMEDIATE PLUS must be obtained within the first thirty-six (36) months of employment.
Ability to deal pleasantly and courteously with students, staff, parents, visitors, etc. by telephone, VideoPhone (VP), written correspondence (email, text, etc.), and in person in a professional manner.
Upon offer of employment, the applicant must submit to a fingerprint background check at an agency designated and paid by AIDB

PREFERRED QUALIFICATIONS

Experience working with deaf and/or hard-of-hearing individuals and possessing the ability to communicate through sign language.
A sign language proficiency evaluation of INTERMEDIATE PLUS on the first day of employment.

MANDATORY ANNUAL TRAINING

Medication Training
Behavior Management certification
CPR - every 2 years
Blood Borne Pathogens
Using an AED
Mandatory Reporting - DHR
Policy and Procedure Review

PERFORMANCE RESPONSIBILITIES

Must possess a sign language proficiency of SURVIVAL within six (6) months of employment.
Must possess a sign language proficiency of INTERMEDIATE must be obtained within the first twelve (12) months of employment.
Must possess a sign language proficiency of INTERMEDIATE PLUS must be obtained within the first thirty-six (36) months of employment.

Must sign at all times on ASD campus and ASD sponsored events.
Must complete a Foundations in Deaf/Hard of Hearing E-Learning course within the first twelve (12) months of employment.
Perform administrative support for Elementary School Department Director and Staff.
Assist Director with scheduling IEPs, eligibility, etc.
Receive, sort, and stamp received incoming departmental mail.

Maintain payroll records and forms on all departmental personnel and submit to Principal's office.
Submit Principal's Report weekly.
Maintain database and hard copies of behavioral incident reports.
Maintain student/staff information in Student Information Systems (PowerSchool, other data base systems, etc.).
Maintain student and staff files (hard copies) as required (Permanent Files, IEP Files, etc.)
Maintain staff record of professional development attendance and hours.
Maintain departmental inventory.
Complete and monitor purchase requests, check requests, etc. as per accounting regulations.
Complete and monitor food requests, travel requests and reimbursements, and assist in making arrangements for student groups for field trips.
Research, maintain, and order supplies and materials for department.
Maintain ongoing total of expenditures for the department and each staff member.
Maintain updated copies of student roster, teacher schedules, class sponsors, lunch duty, trip schedules, etc.
Organize and insert new information in staff information packs at the beginning of each school year.
Assist with planning and implementing Elementary School graduation ceremonies each year.
Copy and file all staff and student information appropriately (hard copies).
Copy and mail student records upon request.
Assist Director with state and other assessment results including documenting results as well as sharing information with appropriate staff and parents.
Post report card grades and mail with progress reports to parents/guardians.
Assist Director in obtaining substitute teachers.
Dispense first aid and medication to students as needed.
Make contact with nursing staff regarding health issues of students.
Assist Director and HCS Staff with scheduling audiological, vision, dental, Medicaid, psychiatric, etc. clinics.
Assist in conducting reporting and monitoring fire, tornado, inclement weather, intruder alert, shelter in place, etc. drills.
Enter work orders on the Maintenance/IT Work Order Systems as necessary.
Assist with securing building as needed.
Adheres to the AIDB/ASD Communication Policy in communicating with parents, staff members, visitors, students, etc.
Participates in training sessions and workshops provided.
Works cooperatively as a team member with other school personnel to best serve the students.
Follow all policies, rules and regulations of AIDB and ASD.
Other duties as assigned.

SALARY: $16.58 - $19.33 Scale-S4 Rank-31

230 Days

Direct Deposit Required

Salary is based on 230 days according to the AIDB calendar.

This is a non-exempt position, and is subject to overtime and/or compensatory time provisions of the Fair Labor Standards Act. Upon agreement in advance, hours worked over 40 in the work week will be taken as time off at 1 times the hours worked.

DEADLINE FOR APPLICATION: February 16,2023

This position is funded by a grant award, funded by revenue generated, necessary for compliance or provides direct service delivery.

Click Below to Apply:

https://al.harrisschool.solutions/AIDB/S/Application

To apply, please visit: https://www.aidb.org/site/default.aspx?PageType=3&ModuleInstanceID=3073&ViewID=7b97f7ed-8e5e-4120-848f-a8b4987d588f&RenderLoc=0&FlexDataID=15057&PageID=1469